File Library for Mathnasium franchisees.
Your CD is the person everyone asks when they can't find something. This gets that question out of their inbox — and if you operate multiple centers, it lets you push key documents across your entire network from one place.
💡Why It Matters
The CD becomes the human file server by default
When documents aren't centralized, staff email or text the CD every time they need a script, a template, or a policy doc. The CD has to stop what they're doing to find and send it — every time. A shared library eliminates the question entirely.
Multi-center owners repeat the same work at every location
If you run more than one center, distributing updated training materials, enrollment scripts, or policy documents means doing it manually at each location. The File Library lets you share documents across your franchisee network so every center stays current without extra effort.
Good operational documents don't help if staff can't find them
Your CD may have built strong training materials and reference scripts. But if staff have to ask to find them every time, they stop asking — and the CD's work stops having the impact it was designed to have.
📋What You Get
- Shared document library inside the portal — accessible to the whole team with the right role
- Folder structure: create nested folders to organize materials by topic, role, or process
- Role-based access: directors can upload and manage, staff can browse, search, and download
- In-browser preview for PDFs and images — no download required to review a document
- Real-time search across file names and descriptions so staff can find what they need without browsing
⚙️Why Franchisees Care
Staff stop asking the CD where things are
Training guides, enrollment scripts, parent communication templates, policy documents — all in one place the CD controls. Staff look it up instead of texting. The CD's time stays on higher-value work.
Multi-center owners push documents across their entire network
If you operate more than one center, you can share documents across your franchisee network from a single library. Updated training materials, policy docs, and enrollment scripts reach every location without manual redistribution.
Available on any device, in any moment
Staff can pull up a script or reference doc on their phone before a parent call without asking someone to send it. The CD sets it up once; it's accessible everywhere, any time.
🧭How It Works
Step 1
Directors upload files to organized folders
Drag and drop or file picker. Files up to 50MB. PDFs, Word documents, spreadsheets, images — the formats your team actually uses.
Step 2
Folder structure is set up by the director
Create nested folders that match how your center thinks about its materials: by role, by process, by season. The structure is flexible and editable at any time.
Step 3
Staff browse or search
Staff can navigate the folder tree or type in the search box to find a file by name or description. Results update as they type.
Step 4
Files preview in-browser or download
PDFs and images open in a preview overlay without downloading. Other file types download directly. Download count is tracked automatically.
Step 5
Access is enforced by role
Directors manage the library. Staff access is read-only. The distinction is enforced at the API level — not just the UI.
Does not include: Version control, collaborative editing within the portal, or integration with external document platforms like Google Drive or SharePoint.
About this tool
This tool is part of the Center Director Performance bundle for Capital Region Math franchisees.
Want to talk through fit for your center?
I'm Jeremy Morrison, a Mathnasium franchisee operating four centers in the Capital Region of New York.
Or email Nicki Atwood directly: natwood@capitalregionmath.com